The final minutes:

• should be typewritten or written legibly in permanent ink;
• should have a wide margin for corrections;
• should not be defaced. Corrections should be made by bracketing the erroneous portions and stating corrections in the wide margin;
• should be kept in book form. If in longhand, a bound book should be used; if typewritten, use a loose-leaf, lock minute book. If using the latter, number each page; and
• should be signed, when approved, by the recorder and mayor.