Recreation and Parks
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Description of Record |
Retention Period |
Legal Authority/Rationale |
P-1. Liability Releases. Forms signed by participants in recreation activities absolving municipality of liability. |
Retain 2 years. (If subject of lawsuit, keep until final determination.) |
Based upon statute of limitations for tort actions plus 1 year. |
P-2. Rosters of Activity Participants. Lists of persons participating in recreation activities. |
Retain 2 years. (If subject of lawsuit, keep until final determination.) |
Based upon statute of limitations for tort actions plus 1 year. |
P-3. Safety Inspections of Playgrounds and Equipment. Records of inspections and maintenance or repairs to grounds and equipment. |
Retain 5 years. (If subject of lawsuit, keep until final determination.) |
Possible significance in tort actions based upon defective structure. |
P-4. Swimming Pool Records. Records relative to swimming pool use, including users, safety measures, and chemicals. |
Retain 2 years. (If subject of lawsuit, keep until final determination.) |
Based upon statute of limitations for tort actions plus 1 year. |