08/21/2014

Update #10:

This note serves as the bi-weekly update on the work associated with the move of IPS offices to the new building at 1610 University Avenue, in Knoxville. The committee discussions are captured in the SharePoint site at
https://utworks.tennessee.edu/ips/1610/SitePages/Home.aspx .

There are continuing improvements and changes in the project as we move forward, and in brief:

1. Although we do not yet have final drawings, we expect to review these within the next few weeks. The design is scheduled to be complete and the improvements bid in November. Our planning work for improvements and projects will be generally complete before construction starts, so most of our work – except moving – will be complete by November. In the meantime:

a. The Planning Team has work underway for the selection of carpet and paint.

b. The Planning Team is also continuing to work through an inventory of cubicle walls and furniture to determine what we have and what we need, and we expect to have staff from the contractor touring the IPS facilities to see what we have and what we need.

c. After the final drawings are complete the Logistics team will review interior signage and directions.

d. Exterior signage is on hold. We understand that UT-K is changing the design of the pedestal signs, and our completion date is far enough into the future to allow us to wait.

e. The IT team has been working with OIT to resolve data drop and telephone access.

f. We also understand that UT-K is moving to proximity cards that work from your UT ID, and that this will be incorporated in the new building.

g. The Business team is reviewing the issue of copiers and copy service to the staff from the Foundation that will be co-located with IPS, and the use of key entry codes for the copiers.

2. We have discussed the need for an update to the cost estimate, and the need to keep below the existing project cap. This estimate is still under development.

The members of the project planning teams include the following, and please do contact me or the members of the teams if you have questions or need further information:

	Team Lead	Central Office	MTAS	Team Assignments
Planning	Rick Whitehead	Susan Robertson	Stephanie Allen	Renovations/space assignment
		Steve Thompson	Macel Ely	Painting/carpet
		Beth Phillips	Doug Brown	Furniture
		Jill Marling
Logistics	Judie Martin	Gary Peevely	Nancy Gibson	Parking/signage
		Walter Idol	P. J. Snodgrass	Mail/ID cards
		Jane Davis	Brett Ward	Packing/Moving
Business office	Gail White	Thaddeus Grace	Sherri Brown	Files
		Dale Wolfe
IT	Scott Gordy	N/A	Justin O'Hara	IT, telephones, equipment, security
Library	Frances Adams-O'Brien	N/A	Becky Smeltzer	MTAS library relocation

Thank you for your service to the university and the state of Tennessee, and I do look forward to a successful move.

Steve

Steven T. Thompson
Assistant Vice President
UT Institute for Public Service
105 Student Services Bldg.
Knoxville, TN 37996-0213
865-974-9609 Telephone
239-963-6738 Cell

www.ips.tennessee.edu